A reliable data room is an efficient and secure way to share sensitive information. It allows businesses to track the activity of users and safeguard sensitive data from ransomware. It also provides a variety of tools that will ensure data is protected throughout the duration of any project. It comes with a digital rights management system that is advanced that encrypts files and provides dynamic watermarking. Some vendors also offer landlines with phone support and multilingual interfaces that allow cross-board collaboration easy for those who do not speak English.
Top-rated virtual datarooms offer various reporting options that allow users to gain insight into the data they are sharing. The reports are detailed and show the documents that are viewed as well as the number of times they’ve been accessed and who is viewing them. Other reports include a heatmap which displays the most viewed documents among participants, aswell in a summary of group activity.
Besides these features, the top data rooms also offer access to granular levels and two-factor authentication. They also allow you to restrict access to certain IPs and limit the length of time that users are able to view documents. The top-rated vendors also provide different levels of redaction which allow you to identify and remove sensitive information from documents.
Some vendors provide customizable templates that let users customize the collaborative workspace. For instance, you could add a dashboard image and logo, change the color of the user interface, and select an invitation email template. These tools for customization help make the VDR more familiar to users, and improve its usability. In addition, some vendors’ solutions provide AI-powered redaction that makes it easier and more accurate to remove sensitive data.